Finding the right words can make an important message feel warmer, more thoughtful, and more personal. While “we are pleased to inform you” is professional and polite, it can sometimes sound formal or repetitive. Fortunately, there are many alternatives that can communicate the same positive message while adding warmth, enthusiasm, confidence, or friendliness. Below are 25 useful alternatives, along with their meanings, explanations, examples, best uses, less suitable situations, and tones.
What Does “We Are Pleased to Inform You” Mean?
“We are pleased to inform you” is a formal expression used to introduce positive or favorable information. It tells the reader that the sender is happy to share an announcement, decision, update, result, or piece of news.
For example:
“We are pleased to inform you that your application has been approved.”
The phrase communicates two things at once: the information is important, and the sender is happy about the outcome. It is especially common in business emails, official letters, notifications, academic communication, employment messages, and customer correspondence.
Depending on the situation, however, you may want something more natural, enthusiastic, conversational, or direct.
When to Use “We Are Pleased to Inform You”
Use this expression when you are sharing good news in a professional or formal setting. It works particularly well for:
- Job offers and employment decisions
- Application approvals
- Business announcements
- Official notifications
- Academic decisions
- Customer updates
- Successful applications
- Awards and recognitions
- Company announcements
For casual conversations, however, a simpler phrase such as “We’re happy to let you know” may sound more natural.
Is It Professional and Polite to Say “We Are Pleased to Inform You”?
Yes. “We are pleased to inform you” is both professional and polite. It has a formal tone and is suitable for official correspondence.
That said, it can sometimes sound stiff, traditional, or overly formal, particularly when used in casual business communication. If you want your message to feel more approachable, alternatives such as “We’re happy to let you know” or “We’re delighted to share” may work better.
Pros and Cons of Saying “We Are Pleased to Inform You”
Pros
- Professional and respectful
- Clearly introduces positive information
- Appropriate for formal correspondence
- Creates a polished impression
- Works well in official announcements
Cons
- Can sound formal or old-fashioned
- May feel impersonal in casual communication
- Can become repetitive in frequent business emails
- Sometimes sounds like corporate or administrative language
- May create unnecessary distance between the sender and recipient
Synonyms of “We Are Pleased to Inform You”
- We Are Happy to Let You Know
- We Are Delighted to Inform You
- We Are Happy to Announce
- We Are Delighted to Share
- We Are Excited to Announce
- We Are Pleased to Share
- We Are Happy to Announce That
- We Are Thrilled to Inform You
- We Are Glad to Let You Know
- We Are Proud to Announce
- We Are Honored to Announce
- We Are Excited to Share
- We’re Happy to Share the News
- We Are Pleased to Announce
- We Are Delighted to Let You Know
- We’re Pleased to Let You Know
- We Are Excited to Let You Know
- We Are Glad to Inform You
- We Are Happy to Share This Update
- We Are Delighted to Announce That
- It Is Our Pleasure to Inform You
- We’re Delighted to Share the News
- We Are Pleased to Bring You the News
- We’re Excited to Bring You Some Good News
- We’re Pleased to Share This With You
We Are Happy to Let You Know
Meaning: This phrase means that the sender is happy to share some information with the recipient.
Definition: A friendly and professional alternative to “we are pleased to inform you.”
Explanation: “We are happy to let you know” sounds more conversational than the original phrase while still remaining appropriate for workplace communication. It makes the message feel more approachable and human.
Example:
“We are happy to let you know that your application has been successful.”
Best Use: Use it for business emails, customer messages, application results, and everyday professional communication.
Worst Use: Avoid it when writing extremely formal legal or ceremonial documents.
Tone: Friendly, professional, warm, and positive.
We Are Delighted to Inform You
Meaning: The sender is extremely pleased to share the information.
Definition: A more enthusiastic version of the original phrase.
Explanation: “Delighted” communicates a stronger emotional response than “pleased.” It is excellent when the news is particularly exciting or meaningful.
Example:
“We are delighted to inform you that you have been selected for the scholarship.”
Best Use: Awards, promotions, major achievements, and exciting announcements.
Worst Use: Routine administrative updates where strong enthusiasm would seem exaggerated.
Tone: Warm, enthusiastic, celebratory, and professional.
We Are Happy to Announce
Meaning: The sender is pleased to publicly share important news.
Definition: A concise alternative commonly used for announcements.
Explanation: This expression works especially well when the information concerns a group, organization, product, event, or significant development.
Example:
“We are happy to announce the launch of our new customer service program.”
Best Use: Company announcements, newsletters, websites, and public communications.
Worst Use: Private messages involving sensitive or individual decisions.
Tone: Positive, confident, professional, and upbeat.
We Are Delighted to Share
Meaning: The sender is very happy to share information with the recipient.
Definition: A warm and polished alternative emphasizing the act of sharing.
Explanation: “We are delighted to share” sounds more personal and inviting than “we are pleased to inform you.”
Example:
“We are delighted to share the news that your proposal has been accepted.”
Best Use: Announcements, newsletters, client communications, and celebrations.
Worst Use: Serious notices where a cheerful tone would be inappropriate.
Tone: Warm, enthusiastic, polished, and welcoming.
We Are Excited to Announce
Meaning: The sender feels strong enthusiasm about the news.
Definition: An energetic alternative suitable for exciting announcements.
Explanation: This wording creates a sense of energy and anticipation. It is particularly useful for modern brands and organizations that want to sound approachable.
Example:
“We are excited to announce the opening of our new branch.”
Best Use: Product launches, events, company milestones, and marketing announcements.
Worst Use: Highly formal government, legal, or academic notices.
Tone: Energetic, enthusiastic, modern, and upbeat.
We Are Pleased to Share
Meaning: The sender is happy to share information.
Definition: A polished and slightly softer variation of the original expression.
Explanation: Replacing “inform you” with “share” makes the message feel less distant and more collaborative.
Example:
“We are pleased to share the results of this year’s program.”
Best Use: Professional emails, reports, newsletters, and organizational updates.
Worst Use: Extremely casual conversations where simpler language would be preferable.
Tone: Professional, warm, polished, and courteous.
We Are Happy to Announce That
Meaning: The sender is pleased to make a particular announcement.
Definition: A straightforward phrase for communicating favorable news.
Explanation: Adding “that” allows the phrase to flow naturally into the actual announcement. It is clear, friendly, and easy to understand.
Example:
“We are happy to announce that the project has been completed successfully.”
Best Use: Workplace announcements and organizational updates.
Worst Use: Highly personal messages where “we’re so happy to tell you” may feel more natural.
Tone: Friendly, positive, professional, and clear.
We Are Thrilled to Inform You
Meaning: The sender is extremely excited about sharing the information.
Definition: A highly enthusiastic alternative to “we are pleased to inform you.”
Explanation: “Thrilled” communicates strong excitement, so it should be reserved for genuinely exciting news.
Example:
“We are thrilled to inform you that you have won the competition.”
Best Use: Awards, major achievements, successful selections, and celebrations.
Worst Use: Routine notifications or ordinary administrative updates.
Tone: Very enthusiastic, celebratory, energetic, and warm.
We Are Glad to Let You Know
Meaning: The sender is pleased to provide the information.
Definition: A friendly and natural alternative that sounds less formal.
Explanation: “Glad” gives the sentence a human and conversational quality without becoming unprofessional.
Example:
“We are glad to let you know that your account has been successfully activated.”
Best Use: Customer service, support emails, and friendly workplace communication.
Worst Use: Formal legal or ceremonial documents.
Tone: Friendly, reassuring, positive, and approachable.
We Are Proud to Announce
Meaning: The sender feels pride in the news being announced.
Definition: An expression used when the announcement represents an achievement or milestone.
Explanation: “Proud” adds an emotional dimension that “pleased” does not. It works particularly well when announcing team achievements or organizational milestones.
Example:
“We are proud to announce that our company has reached its tenth anniversary.”
Best Use: Achievements, milestones, awards, and accomplishments.
Worst Use: Neutral administrative notices.
Tone: Proud, celebratory, confident, and positive.
We Are Honored to Announce
Meaning: The sender considers the news especially meaningful or significant.
Definition: A respectful alternative used for important or prestigious announcements.
Explanation: “Honored” suggests respect, privilege, and significance. It is stronger and more ceremonial than “pleased.”
Example:
“We are honored to announce the recipient of this year’s excellence award.”
Best Use: Awards, prestigious events, formal recognitions, and distinguished appointments.
Worst Use: Ordinary business updates.
Tone: Respectful, formal, dignified, and appreciative.
We Are Excited to Share
Meaning: The sender is enthusiastic about sharing information.
Definition: A modern, friendly expression for positive communication.
Explanation: This phrase combines enthusiasm with a sense of connection. It is particularly effective in contemporary business communication.
Example:
“We are excited to share some wonderful news with you.”
Best Use: Marketing, customer communication, social announcements, and company news.
Worst Use: Sensitive or serious notices.
Tone: Energetic, friendly, modern, and enthusiastic.
We’re Happy to Share the News
Meaning: The sender is pleased to communicate positive information.
Definition: A conversational alternative to the formal original phrase.
Explanation: This expression sounds natural and personal while still being suitable for many professional situations.
Example:
“We’re happy to share the news that your membership has been approved.”
Best Use: Customer service, email communication, community announcements, and workplace messages.
Worst Use: Very formal legal documents.
Tone: Warm, conversational, friendly, and positive.
We Are Pleased to Announce
Meaning: The sender is happy to make an official announcement.
Definition: A formal expression used for significant news.
Explanation: This is especially useful when the information is intended for a wider audience. It sounds polished and official.
Example:
“We are pleased to announce the appointment of our new department director.”
Best Use: Corporate announcements, press releases, newsletters, and official communications.
Worst Use: Casual one-to-one conversations.
Tone: Formal, polished, professional, and positive.
We Are Delighted to Let You Know
Meaning: The sender is very happy to provide the information.
Definition: A warm combination of enthusiasm and conversational language.
Explanation: This alternative balances professional courtesy with genuine warmth. It is less rigid than the original expression.
Example:
“We are delighted to let you know that your request has been approved.”
Best Use: Successful applications, customer communication, awards, and positive decisions.
Worst Use: Routine messages where “delighted” might seem overly enthusiastic.
Tone: Warm, cheerful, professional, and encouraging.
We’re Pleased to Let You Know
Meaning: The sender is happy to communicate the information.
Definition: A slightly more conversational version of the original wording.
Explanation: Using “we’re” instead of “we are” immediately makes the sentence feel more relaxed and natural.
Example:
“We’re pleased to let you know that your order is now ready.”
Best Use: Customer emails, service updates, and workplace communication.
Worst Use: Highly ceremonial writing.
Tone: Polite, friendly, professional, and natural.
We Are Excited to Let You Know
Meaning: The sender is enthusiastic about the information.
Definition: A lively alternative that directly communicates excitement.
Explanation: This phrase is ideal when the recipient is likely to share the sender’s enthusiasm about the news.
Example:
“We are excited to let you know that you have been selected for the program.”
Best Use: Selections, launches, opportunities, events, and achievements.
Worst Use: Routine or emotionally sensitive notices.
Tone: Excited, energetic, friendly, and encouraging.
We Are Glad to Inform You
Meaning: The sender is pleased to provide the information.
Definition: A formal but somewhat warmer alternative to the original expression.
Explanation: “Glad” adds a little more emotional warmth while maintaining a professional structure.
Example:
“We are glad to inform you that your application has been approved.”
Best Use: Formal emails, application results, and customer notifications.
Worst Use: Very casual messages where the phrase may feel unnecessarily formal.
Tone: Polite, positive, professional, and reassuring.
We Are Happy to Share This Update
Meaning: The sender is pleased to provide new information.
Definition: A friendly expression designed specifically for updates.
Explanation: This is particularly useful when you are following up on something previously discussed. It makes the communication feel transparent and considerate.
Example:
“We are happy to share this update regarding your request.”
Best Use: Project updates, customer support, internal communication, and follow-ups.
Worst Use: Formal announcements that require a more authoritative style.
Tone: Friendly, helpful, transparent, and professional.
We Are Delighted to Announce That
Meaning: The sender is extremely pleased to announce something.
Definition: A highly positive and formal announcement phrase.
Explanation: This expression combines the formality of “announce” with the enthusiasm of “delighted.”
Example:
“We are delighted to announce that our team has won the industry award.”
Best Use: Awards, achievements, major company news, and celebratory announcements.
Worst Use: Minor updates or routine notices.
Tone: Celebratory, enthusiastic, formal, and polished.
It Is Our Pleasure to Inform You
Meaning: The sender considers it a pleasure to provide the information.
Definition: A traditional and highly formal alternative.
Explanation: This phrase is especially appropriate when you want to convey courtesy and respect. It has a more traditional business-letter style.
Example:
“It is our pleasure to inform you that your application has been accepted.”
Best Use: Formal letters, official notifications, and prestigious communications.
Worst Use: Casual emails and informal team messages.
Tone: Very formal, courteous, respectful, and traditional.
We’re Delighted to Share the News
Meaning: The sender is very happy to communicate positive news.
Definition: A warm and engaging expression for good news.
Explanation: This wording feels personal and inviting, making it useful when the sender wants the recipient to feel included in the moment.
Example:
“We’re delighted to share the news that our new service is now available.”
Best Use: Company updates, newsletters, customer announcements, and celebrations.
Worst Use: Serious notifications where enthusiasm could be inappropriate.
Tone: Warm, cheerful, inclusive, and enthusiastic.
We Are Pleased to Bring You the News
Meaning: The sender is happy to deliver important information.
Definition: A polished phrase that emphasizes delivering news to the recipient.
Explanation: This wording can make an announcement feel more engaging and audience-focused.
Example:
“We are pleased to bring you the news that applications for the program are now open.”
Best Use: Newsletters, announcements, campaigns, and public-facing communication.
Worst Use: Highly technical or legal correspondence.
Tone: Warm, polished, engaging, and professional.
We’re Excited to Bring You Some Good News
Meaning: The sender enthusiastically introduces positive information.
Definition: A highly conversational alternative for friendly communication.
Explanation: This phrase creates anticipation and emotional connection. It works particularly well when the news is genuinely exciting.
Example:
“We’re excited to bring you some good news: your request has been approved.”
Best Use: Customer communication, community updates, promotional messages, and informal professional emails.
Worst Use: Formal legal, governmental, or ceremonial communication.
Tone: Friendly, enthusiastic, upbeat, and conversational.
We’re Pleased to Share This With You
Meaning: The sender is happy to share information directly with the recipient.
Definition: A warm and flexible alternative that focuses on personal communication.
Explanation: This phrase avoids sounding overly official while retaining professional courtesy. It is a useful choice when you want your message to feel considerate rather than bureaucratic.
Example:
“We’re pleased to share this with you: your membership has been renewed successfully.”
Best Use: Customer emails, workplace communication, community updates, and personal-professional messages.
Worst Use: Extremely formal documents requiring traditional language.
Tone: Warm, courteous, personal, professional, and approachable.
Comparison Table of Top Alternatives
| Alternative | Formality | Warmth | Best For | Tone |
| We Are Happy to Let You Know | Medium | High | Everyday professional emails | Friendly |
| We Are Delighted to Inform You | High | High | Exciting good news | Enthusiastic |
| We Are Happy to Announce | Medium | High | General announcements | Positive |
| We Are Delighted to Share | Medium-High | Very High | Celebratory updates | Warm |
| We Are Excited to Announce | Medium | Very High | Launches and achievements | Energetic |
| We Are Pleased to Share | High | Medium-High | Professional updates | Polished |
| We Are Excited to Share | Medium | Very High | Modern business communication | Enthusiastic |
| We Are Glad to Let You Know | Medium | High | Customer communication | Reassuring |
| We Are Proud to Announce | High | High | Achievements and milestones | Celebratory |
| We Are Honored to Announce | Very High | High | Awards and prestigious news | Dignified |
| We’re Happy to Share the News | Medium | Very High | Friendly announcements | Conversational |
| We Are Pleased to Announce | High | Medium | Official announcements | Professional |
| We’re Delighted to Let You Know | Medium-High | Very High | Positive decisions | Cheerful |
| It Is Our Pleasure to Inform You | Very High | Medium | Formal letters | Traditional |
| We’re Excited to Bring You Some Good News | Low-Medium | Very High | Friendly updates | Upbeat |
Conclusion
“We are pleased to inform you” is a professional and polite phrase for sharing positive news, but using alternatives can make your communication feel more natural, warm, and engaging. Depending on the situation, phrases such as “we are happy to let you know,” “we are delighted to share,” or “we are pleased to announce” can add personality while maintaining professionalism. The best synonym depends on your audience, purpose, and desired tone. For formal announcements, traditional expressions may work best, while customer emails and everyday workplace messages often benefit from friendlier wording. Choosing the right alternative to “we are pleased to inform you” can help your message sound more thoughtful and less repetitive. Whether you are announcing an approval, achievement, opportunity, or important update, a carefully chosen phrase can make your communication clear, positive, respectful, and memorable.
FAQs
What does “we are pleased to inform you” mean?
“We are pleased to inform you” means that someone is happy to share information, usually positive or favorable news. It is commonly used in professional emails, official letters, application decisions, business announcements, and customer communications. The phrase combines a sense of satisfaction with a formal way of introducing important information to the recipient.
Is “we are pleased to inform you” professional?
Yes, “we are pleased to inform you” is highly professional and appropriate for formal correspondence. It is frequently used in business, academic, employment, customer service, and administrative communication. However, it can sometimes sound slightly formal or traditional. In casual professional settings, alternatives such as “we’re happy to let you know” may feel more natural.
What is a friendly alternative to “we are pleased to inform you”?
A friendly alternative is “we are happy to let you know.” It communicates the same positive message while sounding warmer and more conversational. Other options include “we’re delighted to share,” “we’re happy to announce,” and “we’re glad to let you know.” These alternatives work especially well in customer emails and friendly workplace communication.
What is a formal synonym for “we are pleased to inform you”?
For highly formal communication, “it is our pleasure to inform you” is an excellent alternative. “We are pleased to announce” is another polished option, particularly for official announcements. These phrases are suitable for formal letters, institutional notices, professional correspondence, awards, appointments, and important organizational communications where a respectful tone is important.
Can I use “we are pleased to inform you” in an email?
Yes, you can use “we are pleased to inform you” in a professional email, particularly when delivering positive news. For example, you might write, “We are pleased to inform you that your application has been approved.” For less formal emails, “We’re happy to let you know” may sound more natural and approachable.
What is a warmer alternative to “we are pleased to inform you”?
“We are delighted to share” is a warmer alternative that conveys genuine enthusiasm. If you want something friendly but slightly less enthusiastic, “we are happy to let you know” works well. These expressions can make business communication feel more personal while preserving a respectful and professional tone.
What can I say instead of “we are pleased to inform you” in business writing?
In business writing, you can use “we are pleased to announce,” “we are happy to let you know,” “we are delighted to share,” or “we’re pleased to share this update.” The best option depends on your audience and the importance of the news. For routine updates, a straightforward and conversational phrase is often most effective.
Is “we are delighted to inform you” more positive than “we are pleased to inform you”?
Yes. “We are delighted to inform you” generally expresses stronger enthusiasm than “we are pleased to inform you.” “Delighted” suggests genuine excitement or happiness, making it particularly suitable for achievements, successful applications, awards, promotions, and other especially positive news. For routine updates, “pleased” may sound more appropriately measured.
What is the best alternative to “we are pleased to inform you”?
There is no single best alternative because the ideal wording depends on the context. “We are happy to let you know” is a versatile choice for friendly professional communication. “We are pleased to announce” works well for formal announcements, while “we are delighted to share” is better when you want to communicate warmth and enthusiasm.
Is “we are pleased to inform you” too formal?
It can sound quite formal, especially in casual emails or conversations. The phrase is not incorrect, but modern communication often favors simpler wording. Alternatives such as “we’re happy to let you know” or “we’re pleased to share” can preserve professionalism while creating a more relaxed, approachable, and human tone.
